Present: Vitaliano, Vettoria, Kudrun, Maewyn, Maewyn’s Lady Wife, Maewyn’s niece, Bronislava, Arnora, Alhwin, Valgarth

Meeting called to order by Alhwin at approximately 3:10 pm.

Officer’s Reports

Arts and Sciences
  • List was passed around.
  • Valgarth is not a warranted A & S officer yet, but isn’t too concerned about the paperwork.
  • A & S night is at Valgarth and Ariella’s house this coming Thursday (Feb. 23rd).
Chatelaine
  • Report is due March 15th.
  • There is a demo scheduled for Saturday, Feb. 25th, 9 a.m. – 5 p.m. We have been asked to provide ambiance. Currently Rokeclif has six people who plan to go. Contact Arnora for details.
Chronicler
  • A new White Birch currently in print.
Exchequer
  • The Shire’s finances stand as follows:
    Account
    Assets
    Bank and Cash Accounts – Spendable Cash $ 2,400.32
    Arts & Sciences $ 50.00
    Chiurgeon $ 60.00
    Copies and Postage $ 20.00
    Event Reserve $ 800.00
    Griffin $ 45.00
    Herald $ 50.00
    Knight Marshall $ 40.00
    Minister of Youth $ 30.00
    Non-member Surcharge $ 90.00
    Rapier $ 54.56
    White Birch $ 170.23
    Total Assets: $ 3,810.11
Rapier Marshal
  • Rapier practice will be held in Wilton. Contact Alhwin for details.
  • Nordleigh is selling their list ropes. By general consensus, Alhwin was authorized to buy them if they are in good condition and not expensive.
  • Nordskogen has agreed to provide the list ropes for Tournament of Champions.
Seneschal
  • There is now a form we must fill out and submit to the Kingdom Seneschal within a week of hosting an event. It includes things like receipts, attendance, etc.
  • Cybele’s barn burned down on Sat. (Feb. 18th).
Thrown Weapons
  • In the kitchen, preparing samples of the Tournament of Champions feast menu
Webminister
  • (Report by Proxy):  Base pages are up for Tournament of Champions.
  • Northshield/SCA webminister’s policy requires written permission from anyone who is a contact for the event, before than information can be published on the website. (Email counts as “written permission”.) Please contact Ariella to specify what information should be published.

New Business

Tournament of Champions
  • With Giles’ departure to Atenveldt, Kudrun is Autocrat.
  • Setup will take place the night before the event (March 31st).
  • We will open rooms on an as-needed basis.
  • The Royalty Room will be locked, so we will have no need for guards.
  • Their Highnesses requested that any obviously mundane items behind Their presence area be covered, if possible.
  • There is no deadline to sign up for any of the tournaments–i.e. people can register the day of the event.
  • A person can only compete in one tournament.
  • Their Highnesses prefer feast to be held after Court, which will only be to announce Their Champions and to award any scrolls that Their Majesties may send.
  • There are as yet no set formats for the fighting tournaments.
  • Anyone interested in being part of the Royal Retinue for the event (particularly newcomers) should contact Kudrun.
  • Valgarth is buying walkie-talkies for the event.
  • It would be a Good Thing to put the volunteer lists on the Rokeclif website.

    Webminister’s note: Like anything, I can’t make this stuff up out of thin air. Whomevever needs volunteers for their activities needs to tell me how many people are needed, and when and where, and for how long. Thanks.

Other New Business
  • Gavin is moving back to Rokeclif.

Meeting adjourned at approximately 4:50 pm., followed by taste-testing the proposed feast menu for Tournament of Champions, prepared by Maewyn.

Credits: Exchequer details provided by Vettoria Soranzo. Thanks to Valgarth for taking notes.