Present: Maewyn, Kudrun, Brilliana, Brighid, Lisa, and Ariella

The meeting was called to order at 2:08 p.m. on 20 April 2008 at the La Crosse Area Public Library – Main Branch.

Officer Reports

Arts & Sciences
  • A & S sheet was passed around.
  • Would like to see the list published in the Birch so that folks are aware of what others are doing.
  • Her membership is in order, although the membership card was mis-mailed.
Exchequer
  • $ 3,129.45 before checks are written today.
  • Looking at dedicated funds–can we eliminate or combine some of these.
    • Do we need copying and postage? Fliers. Birch has separate fund, although that went waaay down since we switched to PDF format.
    • Brilliana wouldn’t need all the money in that fund, but we’ll keep it as is.
    • Herald’s fund isn’t really needed, particularly without an active Herald.
    • Knight Marshal and Rapier and Youth Marshal and Archery could tap the same fund, so we could dump Knight Marshal into a renamed Martial Activities fund with a top balance of $70.
    • Needs to check into what Birch was supposed to be. We were at something at like $75 last September. Let’s leave it at $50, because our costs are so compartively low.
  • Voted on these as a batch. Passed with the obligatory nay.
  • Checks to be written today, but we have paper checks.
Minister of Youth
  • SCA Corporate rec’d her background check, and she’s officially Youth Minister, so far as Milpitas is concerned.
  • The person who was helping her with the puppet theatre has unfortunately passed away. If anyone is good with a scrollsaw, please let her know.
  • Is weeding out the Youth Box–broken crayons, rumpled paper. Kudrun may have more materials for that in Taylor.
  • Needs to repair Floppy the Dragon. Would like to try a game based on a Gryphon.
Thrown Weapons Marshal
  • Summer practices will depend on how much his wife feels like working after their baby is born.
  • Digression into archery facilities discussion.
  • Depending on the baby situation, he could also host A & S as well as Thrown Weapons.
Webminister
  • Nothing except meetings-related stuff.
  • Her quarterly report is due June 1st.
  • She is still planning to step down at the end of the year, period. She’ll try to have the website set up to be as self-maintaining as possible by then, in case no one steps up by that time.

New Business

Event:  Autumn Rose
  • Brilliana hasn’t been able to meet up with Bronislava to find out about the Middle Eastern dancing.
  • Has contacted the Equestrians, but no definitive answer yet. We will need an answer by June 1st, so we can get the insurance in order.
  • Tarach and Brilliana have been trading emails about an A & S challenge for the event.
  • Needs to handle the garbage and kitchen.
  • Tax season is over, so Maewyn will be able to look at and try out recipes. Is interested in trying a bleu cheese pie.
  • Brilliana is thinking of theming this year’s event after the Phoenix. Joking about basting Head Table’s roast chicken in Everclear for a pyrotechnic flourish to serving: “Oh–you ordered Original Recipe? Sorry, you’re getting Extra Crispy.” – Maewyn.
  • Valgarth posted a count of the leftover site tokens to the list, which was something like a hundred and ten of the wooden leaves with ribbon threaded through them. That should be enough to cover non-feast. All we would need would be the eighty feast tokens. She was thinking wooden rose beads to keep it consistent. Ariella will ask Valgarth to find the same website and see what the prices are and throw the price quote out to the list. Brilliana will scoot out to Hobby Lobby to check out their prices.
  • House Mystic Dragon has committed to doing Security, and wanted to know whether we want/need help with set-up.
  • Galesville will have police officers on patrol in the event.
Other New Business
  • The May meeting will be at the Library, per last month.
  • It’d be nice to have the June (on the 15th) meeting outside. Cameron Park–the little one across from the Food Co-op–would work, with Lisa’s house as a rain site.
  • July meeting will be up the Fairgrounds (during the Fair) as usual. (The Sunday of the Fair weekend falls on July 27th, rather than the 20th, similar to previous years.) The August meeting, as usual, will be at the Fairgrounds for the pre-Autumn Rose site walkthrough.

The meeting was adjourned at 3:20 p.m., after which checks were written and signed. Thanks to Kudrun for bringing goodies from the Food Co-op.