Present: Failend, Brilliana, Kudrun, Elie, Caesarea, Berold, Amata

The meeting was held at the La Crosse Public Library, Main Branch on Sunday, 21 September 2008. Amata called the meeting to order.

Officer Reports

Arts and Sciences
  • A sheet was passed around for attendees to note their recent A&S projects/activities.
  • Failend suggested holding A&S gatherings jointly with Coille Stromeil once a month at her home. Brilliana concurred and gave advice.
  • The A&S 50 Challenge meet-up at Autumn Rose was a success. The Challege is spreading mostly by word of mouty rather than formal announcement.
  • Discussion of using rusty loaner armor on a quintain as a fund-raiser.
  • Elie noted that Art-ic Madness is in two weeks.

New Business

Event:  Autumn Rose – Post-mortem
  • Maewyn, via Brilliana, reported that we made between $600 – $800. Feast sold out.
  • Maewyn will not be Feast Steward again until their son is older.
  • Silver has volunteered to be Feast Steward next year. However, all present agreed that the Feastocrat should be local, particularly for attending meetings.
  • The sample (a.k.a. “practice”) Feast should be held earlier.
  • Maewyn generously covered the non-member surcharge, since the Silent Auction proceeds were not enough to cover the difference.
  • Feast cost was about $560. Maewyn has the receipts.
  • Brilliana states that a co-Autocrat is needed. If not one else will, she’ll aid Bronislava and be aided in turn the year after that. A help sheet would have been nice. Kudrun noted that it’s on the Yahoo group documents.
  • Amata formally moved to officially make Bronislava the Autocrat for 2009 Autumn Rose. Brilliana seconds, and the vote is unanimous.
  • T-Bones is unavailable for 2009. Knights of Columbus could be an alternative. Could we work with them to provide more period food?
  • The Merchant turnout was very low, due to spike in fuel costs.
  • Mystic Dragon has already volunteered to do Security yet again next year, but they have requested more help. It was agreed that they should have it.
  • Ralic volunteered to be Marshal in 2009.
  • There was no written add this year. We need to set prices sooner.
  • Toilet paper ran out in the bathrooms. Brilliana took care of it on those occasions when she was informed of it. One attendee was irate about it. Humorous solutions suggested.
  • Servers should be trained to pour above the glass.
  • Discussion of a pirate encampment. Brilliana has already dealt with the matter.
  • For the Bardic Circle, it was good to have a fire again, but some felt the circle to be a private space rather than a public place.
  • Much of the preparation was “hurry up and wait.” Scheduling should be tighter with Lucas and in general.
  • Ralic would like room for more melee next year.
  • Discussion of using a Castle Siege as focus for fighting, archery and demo. Cardboard or cloth castle? Painted cloth with a PVC frame would be easier to store, and not heart-breaking if demolished.
  • Kudrun set a 50 by 50th Challenge to help spruce up A.R. Failend’s banners, the Castle Siege and token-making would all count.
  • Discussion of tokens for next year. We have time for handmade beads on handspun string. Beads could be glass or ceramic.

Webminister’s Note: Another big thanks to Kudrun for taking notes when I couldn’t attend the meeting.